BBC recrute un Team Assistant

Job Introduction

International News is at the heart of the BBC. BBC News Group employs approximately 900 staff in 70 international bureaux. It provides multimedia services to a global weekly audience of over 239 million in English and 40 languages around the clock, every day of the year. The bureaux react to breaking news, provide news updates and analysis and produce live programme output. In a highly competitive market, delivering to UK Licence Fee payers, UK Tax payers and commercial partners, BBC News services must be reliable and consistent.

Main Responsibilities

You will report in first instance to the Hub Bureaux Manager, Francophone Africa who is based in Dakar, Senegal for the day-to-day running of the Dakar Bureau’s finances and administration. You will be responsible for the financial and administrative affairs for all parts of BBC News group in Senegal.
In doing so, the post holder will have to work with IB management and finance teams, as well as local suppliers where necessary. You will be working closely with the finance Manager who is based in Dakar, Senegal for financial control, the administration of strategic initiatives, and best practice in the Dakar Bureau. You will also work closely with the reporters and other editorial staff in the Francophone Africa, providing proactive financial support for planning and deployment decisions, as well as providing purchasing assistance. You will also have support from and close contact with the Hub Bureaux Manager, Francophone Africa and the International Manager, IB responsible for the African region.

Within the context above, the Finance & Administrative Assistant will be responsible for timely and effective day-to-day co-operation between the Dakar Bureau and the relevant authorities in Senegal, ensuring best practice in the BBC’s compliance with local regulations governing such areas as financial, tax, media and employment law.

Other duties include

• General bureau administration of arranging permits, visas etc.
• Managing the Francophone Africa rota schedule and leaves
• Keep security watch on the office.
• Responsibility for all mail operations, fax communications etc.
• Reviewing invoices and coding appropriately for payment.
• Ordering of couriers, shipments etc.
• Managing office stationary supplies.
• Responsibility for hotel reservations and arrangements for visiting BBC staff etc.
• Reviewing expenses to ensure compliance with BBC expenses policy and guidelines.
• Updating and maintaining of various financial spreadsheets, using Excel, and ensuring compliance with BBC policy and procedures relating to purchasing and accounts.
• Assisting in the administration of petty cash as required.
• Escalating issues to the Hub Bureau Manager, as appropriate.
• Ensuring the Kinshasa Bureau complies with all relevant BBC safety procedures.
• Keeping other team members informed of issues affecting them.
• First point of contact for all guests arriving for interviews.
• Organising transport for guests.
• Assisting guests in the TV and Radio studio for live transmissions, if required.

Are you the right candidate?

• Fluent in French and English, both written and spoken.
• Ability to prioritise, to use initiative and to work effectively under pressure without close supervision.
• Able to communicate effectively with a range of people and at all levels of the BBC.
• Good planning and organising skills and the ability to prioritise effectively
• Practical knowledge and skills in using a range of packages, including Word, Excel and accounting packages.
• Ability to meet deadlines, often under pressure.
• Experience of producing timely and accurate information and reports.
• Able to work with attention to detail and accuracy.
• Experience of and ability to work flexibly and pragmatically in an operational environment.
• A lively interest in the broadcast news, online news and wider media environment and appreciation of the particular demands it may place on financial and administrative work.
• Good working knowledge of Health and Safety procedures of the BBC.

Package Description

• Band: B
• Contract; Six month fixed term
• Base: Dakar, Senegal
• Any offer of employment with the BBC will be conditional upon you having the right to work in Senegal