IQRA Bilingual Academy is seeking an exceptional, highly organized, technologically proficient, and bilingual Administrative Assistant to provide executive-level administrative support in the Direction.
This position requires a proactive professional capable of managing multiple priorities, leveraging Artificial Intelligence (AI) and automation tools to improve productivity, producing high-quality written communications, and maintaining the highest standards of professionalism and confidentiality.
Key Responsibilities
Executive Administrative Support
- Assist with the coordination of the daily administrative activities of the Director General, Deputy Director, and Director of Communications.
- Assist with the coordination of executive calendars, appointments, meetings, and travel arrangements.
- Assist with the coordination of executive correspondence and follow-up on action items.
- Prepare professional reports, presentations, meeting agendas, minutes, and executive summaries.
- Manage confidential documents and maintain organized digital and physical filing systems.
Communication & Documentation
- Draft, proofread, edit, and translate professional correspondence, reports, policies, announcements, and presentations in both English and French.
- Prepare high-quality communications for parents, staff, partners, and external organizations.
- Ensure consistency in branding, formatting, and professional presentation of all documents.
- Assist with preparing speeches, newsletters, and official communications.
Artificial Intelligence & Automation
- Assist with the coordination and implementation of AI-powered productivity tools to improve administrative efficiency.
- Utilize AI applications to assist with document preparation, meeting summaries, research, scheduling, workflow optimization, and content creation.
- Support the automation of repetitive administrative processes using modern digital tools.
- Research emerging AI technologies that can improve school operations.
Design & Digital Content
- Design professional presentations, reports, flyers, infographics, and administrative documents.
- Create visually appealing communication materials using design software.
- Assist with preparing social media graphics and executive presentations.
- Ensure all visual materials align with IQRA’s branding standards.
Project Coordination
- Assist with the coordination of institutional projects and strategic initiatives.
- Monitor project timelines and follow up with department leaders.
- Prepare project status reports and implementation updates.
- Coordinate meetings with internal and external stakeholders.
Data & Information Management
- Organize and maintain digital records using Google Workspace and cloud-based systems.
- Prepare spreadsheets, dashboards, and administrative reports.
- Assist with collecting, organizing, and analyzing operational data.
- Maintain accurate records and documentation.
Required Qualifications
- Bachelor’s degree in Business Administration, Office Management, Communications, Information Technology, Education, or a related field.
- Minimum 3 years of experience supporting senior executives or management teams.
- Required Skills & Experience
- Applicants should demonstrate proficiency in:
- Executive administrative support.
- Professional bilingual communication (English and French).
- Excellent written and spoken English.
- Excellent written and spoken French.
- Professional translation between English and French.
- Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar).
- Microsoft Office (Word, Excel, PowerPoint).
- Artificial Intelligence tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or equivalent.
- Workflow automation tools (e.g., Zapier, Make, Microsoft Power Automate, or similar).
- Graphic design software such as Canva, Adobe Express, or equivalent.
- Excellent organizational and time-management skills.
- Preparing professional reports and executive presentations.
- Managing confidential information with discretion.
Preferred Qualifications
- Preference will be given to candidates with experience in:
- Educational institutions or international schools.
- Project management and coordination.
- Website content management.
- Social media management.
- Data visualization and dashboard creation.
- Video editing and multimedia content creation.
- AI-assisted workflow development and process improvement.
Personal Attributes
The ideal candidate is:
- Highly organized and detail-oriented.
- Professional, discreet, and trustworthy.
- Proactive and solutions-oriented.
- Able to manage multiple priorities in a fast-paced environment.
- An excellent communicator and collaborator.
- Creative with strong design and presentation skills.
- Passionate about technology, innovation, and continuous learning.
- Committed to excellence, integrity, and service.
Application: recruitmentiqra@gmail.com
